How can AI help track subcontractor compliance?
AI can read insurance certificates and licences as they come in, pull out the expiry dates and details, keep the register up to date, remind subcontractors before anything lapses, and flag the affected projects when a document is missing or expired. People still decide what happens when something isn't right.
Reading the documents
Certificates arrive as PDFs and photos in different layouts. AI can read them and pull out the insurer, policy type, cover and expiry date, so nobody types them in. Anything unclear goes to a person to check.
Keeping the register current
Each document is recorded against the subcontractor, with its expiry date. The register stays current because it's updated when the email arrives, not when someone gets to it.
Reminding before it lapses
The subcontractor gets a reminder ahead of the expiry date, with a simple way to send the new document back. If nothing arrives, the reminder escalates to whoever books them.
Flagging the project
When a subcontractor booked on a job has a lapsed document, that project's contracts score turns red. The site team knows before they arrive, not after.
Common questions
Can AI confirm a certificate is genuine?
No. It records what the document says. Verifying cover with the insurer is still a person's call when it matters.
What documents can it read?
Most standard certificates of currency, licences and similar documents, whether PDF or photo.
Does the subcontractor need a new app?
No. They reply by email or a simple upload link.
What happens with unclear documents?
They're sent to a person to review instead of being guessed.